Accounts Assistant – Purchase and Sales Ledger Clerk

MAIN PURPOSE OF THE JOB

The role of a Ledger Clerk is to provide a professional and efficient service to the finance function. Coding and processing AP invoices to allow accurate financial information to the flow through to the businesses accounts. Processing AR receipts and credit control duties.

PRINCIPAL ACCOUNTABILITIES

Specific –Purchase Ledger

• Processing of supplier PO invoices
• Processing of supplier Manual invoices
• Reconciling delivery notes to invoices received and purchase orders
• Supplier statement reconciliations.
• GRNI account reconciliations
• Internal and external supplier query resolution.
• Set up new accounts as necessary.
• Prepare and prepare weekly payment proposals
• Process payment runs via the banking system.
• Review existing accounts master data and process updates where necessary.
• Filing supplier invoices and related documents.
• Ad hoc tasks or reporting
• Assist in the preparation of information for internal and external sources as required.

Specific –Sales Ledger

• Post cash received to ledgers.
• Allocate receipts to invoices based on remittances received.
• Chase debtors for payments – by post, email, or telephone.
• Internal and external customer query resolution
• Set up new accounts as necessary.
• Review existing accounts master data and process updates where necessary.
• Communicate updates on overdue balances to our Credit Insurance Provider.
• Organise and review internal credit limits and external insured limits.
• Ad hoc tasks or reporting

KNOWLEDGE/EXPERIENCE/SKILLS NEEDED

Essential

• Purchase Ledger Experience
• Sales Ledger Experience
• Strong communication skills
• High levels of accuracy
• Ability to work confidentially
• Experience working with finance systems

Desirable

• Multi-currency exposure
• Strong Excel skills
• Experience working with SAP